Moving Tips

Residential Moving Tips

6 Weeks Before Move
  • Complete Change of Address Cards from Post Office
  • Select and Book Your Moving Company
  • Make Travel Arrangements and Reservations
  • Obtain Medical Records for Transfer
  • Videotape and Make other Inventories of Your Belongings
  • Begin Using Up Your Food and Other Household Supplies
  • Begin Purchasing or Collecting Packing Materials
  • Start Packing the Seasonal Items
  • Reserve Elevators and Dock Space and Both Addresses
  • Arrange Moving Insurance
One Week Before Move
  • Notify Utilities,
  • Cellular Services, Cable Company etc.
  • Confirm All Travel and
  • Moving Reservations
  • Clean Carpets and Wrap
  • Them for Moving
  • Collect Valuables from
  • Safety Deposit Bank Boxes
  • Place Cloth Wrapped
  • Coffee Grounds or Baking Soda in Appliances to Reduce Odors
  • Pack Special Travel Box
  • with Phone, Flashlight, Batteries etc.
On Moving Day
  • Double Check Basement, Attic, Closets and Pilot Lights Before Leaving
  • Place Important Documents and Medications in a Carryall to Bring Along
  • Bring Special Travel Box
After Moving
  • Update Legal Documents and Licenses
  • Locate Hospitals, Police Stations, Fire Departments etc.

Commercial Moving Tips

2 Weeks Prior to Move
  • Begin document and files sorting.
  • Read all memos concerning the relocation.
  • Make note of your relocation identification number provided by the project manager.
1 Week Prior to Move
  • Moving cartons, packing containers and shred & purge bins will be delivered by the mover.
  • Read and study the moving guides and labeling instruction sheets.
  • Begin labeling all items to be relocated.
1 Day Prior to Move
  • Finalize packing.
  • Address computer and equipment issues (make backups if required).
  • Locate all keys that need to be left for the new employee at your work station.
  • Take an accurate count of your packed cartons and label them accordingly (1 of 6, 2 of 6 . . . ).
Move Day
  • Report to the designated area (as requested by the project manager).
  • Turn off computer.
  • Finish packing of all smaller items and computer peripherals.
  • Double check that your labels are filled in correctly.
  • Double check that all items have been labeled.
1st Day After Move
  • Unpack, check and review all containers at new location.
  • Check for keys, paper trays, name plates and other miscellaneous items.
  • Familiarize yourself with new printer and fax locations.
  • Check your computer network connections.
  • Setup voice mail, telephone and send test fax and voice mail messages.
  • Contact your project manager if anything is missing or out of order.
1 Week After Move
  • By now you should have returned all emptied cartons and containers to designated area.

Please note the following guidelines when labeling:

  • Always keep safety in mind before, during, and after the move.
  • Please use the appropriate color-coded moving stickers.
  • A packet containing a floor plan, color-coded moving stickers, and a copy
    of this memo, will be distributed to each department.
  • Items to be tagged include PC’s, (Monitor, CPU, Keyboard, Exterior Modem, Surge
    Protector, Mouse), Boxes, and Personal Items that are not already packed in boxes. Tag these with the appropriate moving sticker as shown in the example below:

Please note the following guidelines when packing:

  • Make a list of all boxes, equipment, and miscellaneous items that are labeled to be moved for you or your department. You will review this list upon arrival on the first day of occupancy at your new location.
  • It is the department’s responsibility to pack and tag all belongings for the move in a clear and legible manner.
  • It is important to clean your personal area once you are done packing, as someone will be moving in behind you. Remove all paper, files, trash, and other materials from furniture (overhead storage units, file drawers, pencil drawers, tack boards, etc.).
  • Leave keys for desk, files, and storage units behind in the locks.
  • PCs should be turned off, keyboard, mouse, monitor, and CPU should be tagged.
  • If you are moving a PC, disconnect keyboard and mouse.
  • Laptop owners should check with the project manager for any special instructions.
  • Docking stations and any other peripheral equipment (i.e. laptop/docking station cords, PDA cradles, label printers) should be packed.